Tips for Track Dues & Membership Info

- Maintain membership records
manually
- Maintain membership records using
computer
- Report discrepancies
- Methods of dues reporting
- Identify membership types
- Dues structure
- Calculate minimum dues
- Calculate per capita
- Calculate defense fund
- Calculate member relief fund
- Calculate initiation fees
- Compute convention voting strength
- Local pay/direct deposit
- Local statements
- Dues checks
- Membership dues reports
- Member reports
- Non-member reports
- Agency fee reports
- Cancellation of dues authorization
    reports
- Dues received No MLO-117
    authorization reports
- Pending agency fee deduction by
    company reports
- Pending dues deduction by company
    reports
- Local summary reports
- Forms
- Dues authorization & membership
    application
  - Employee information update
  - Deduction of per capita and defense
    fund
- Request for automatic deduction of
    per capita and defense fund
- Standard deduction authorization
- Member status change notification
- Notification of change in local
    affiliation
- Membership dues report format
    selection
- Mailing services request
- Request for certification for change in
    dues deduction
- Sample contract language for use in
negotiations
- Fact sheet - AFO policy for NJ public
workers
- Fact sheet - AFO policy for private
sector
Bottom Up Units
- Local dues collection reporting
- PPMWS reporting
- NABET reporting
- TNG reporting
- IUE reporting

Click on a topic to display associated tips.

Maintain membership records manually

Keep prior month’s Membership Reports for comparison.

Maintain membership records using computer

Your existing records, if they are computerized, can be converted directly to the MUMS/2000 package. Or, if your records are not computerized the International can pre-load your records using their database. Your file would agree with the Monthly Membership Report once it is loaded.

Report discrepancies

There are no associated tips at this time.

Methods of dues reporting

There are no associated tips at this time.

Identify membership types

Refer to Agency Fee State table "States With Laws Against Free Collective Bargaining" to determine if your local will have Agency Fee Payers and/or Non Members.

Every Member, Agency Fee Payer, and Non Member has a Status Code associated with them. The Status Code identifies the status such as, Active, On Leave, etc. These codes are listed on the Membership Dues Reports under the "ST CD" column. A list of these codes can be found in the Member Type Code and Status Code Combinations Table.

Dues structure

The following information is very important in determining the amount of dues paid by the member, as well as for purposes of reporting the members dues information to the CWA International:
Social Security Number
Name
Payroll Number, if applicable
Hourly Rate and Base Hours
-OR-
Weekly Base Wage
Monthly Dues Amount Authorized.

Calculate minimum dues

There are no associated tips at this time.

Calculate per capita

There are no associated tips at this time.

Calculate defense fund

There are no associated tips at this time.

Calculate member relief fund

The additional 1/4 hour per member is only assessed for those units which have the right to strike.

Calculate initiation fees

There are no associated tips at this time.

Compute convention voting strength

Be sure all dues have been reported in a timely manner to ensure full and proper voting strength calculation.

Local pay/direct deposit

There are no associated tips at this time.

Local statements

Locals should carefully review and reconcile the financial information in the Local Statement with the Membership Dues Report, the Local Summary Report and the Dues Check Stub. Any discrepancies noted should be reported in writing to the International. Refer to the Report Discrepancies Section for instructions.

Dues checks

There are no associated tips at this time.

Membership dues report

It is recommended that the Local keep copies of their reports and compare the previous month’s report to the current one.

Member reports

There are no associated tips at this time.

Non-member reports

There are no associated tips at this time.

Agency fee reports

There are no associated tips at this time.

Cancellation of dues authorization reports

There are no associated tips at this time.

Dues received No MLO 117 authorization reports

Payroll deduction authorization cards may be distributed by the Company as part of the normal hiring procedure or they may be distributed by the Local shop steward. Immediately following hiring of new employees, Locals should follow up and pursue the implementation of agreements in effect as a result of Union/Company Responsible Relationship clauses. (Agency fee payers are required to begin deductions after thirty (30) days of employment.) Membership application cards are distributed by the Local shop steward.

Pending agency fee deduction by company reports

There are no associated tips at this time.

Pending dues deduction by company reports

There are no associated tips at this time.

Local summary reports

Locals should review and reconcile the financial information in the Local Summary Report with the Membership Dues Report and Dues Remittance Check.
Any discrepancies noted should be reported in writing to the International. Refer to Report Discrepancies Section for instructions.

Forms

To read and print the forms you will need Adobe Acrobat Reader.

Dues authorization & membership application

There are no associated tips at this time.

Employee information update

Locals using the MUMS/2000 computer software may use the HQLINK component of that package for reporting personal information changes.

In order to avoid errors, the information on the form should be either typed or printed.

To expedite processing, a separate MLO-169 Form should be submitted for each processing unit.

Deduction of per capita and defense fund

To expedite processing, please use a separate Form MLO-80 for each processing unit.

Request for automatic deduction of per capita and defense fund

In order to expedite processing, please use a separate form for each processing unit.

Standard deduction authorization

There are no associated tips at this time.

Member status change notification

In order to expedite processing, please use a separate report for each processing unit.

Notification of change in local affiliation

To expedite processing, please use a separate form for each processing unit.

Membership dues report format selection

There are no associated tips at this time.

Mailing service request

There are no associated tips at this time.

Request for certification for change in dues deduction

If company information is not provided, it will cause a delay in notification to the company (ies) involved.
Since the COM-TECH office is now located at Headquarters, we can obtain names and addresses for AT&T units.

Sample contract language for use in negotiations

There are no associated tips at this time.

Fact sheet - AFO policy for NJ public workers

There are no associated tips at this time.

Fact sheet - AFO policy for private sector

There are no associated tips at this time.

Local dues collection reporting

Name changes need not be shown on the MLO-169 as long as they are shown on the Monthly Prelist Report.
Keep a copy of the prior month’s Membership Reports for comparison.
The members for each Processing Unit will be listed separately.
In the "Employee Information Update MLO-169 Instructions, the H-166 report is the equivalent of the Secretary’s Monthly Prelist Report.

PPMWS reporting

Name changes need not be shown on the MLO-169 as long as they are shown on the Monthly Prelist Report.
Keep a copy of the prior month’s Membership Reports for comparison.
The members for each Processing Unit will be listed separately.
In the "Employee Information Update MLO-169 Instructions, the H-166 report is the equivalent of the Secretary’s Monthly Prelist Report.

NABET reporting

Name changes need not be shown on the MLO-169 as long as they are shown on the Monthly Worksheet.
Keep a copy of the prior month’s Membership Reports for comparison.
The members for each Processing Unit will be listed separately. If a member pays in more than one Processing Unit he/she will be shown in both.
In the "Employee Information Update MLO-169 Instructions, the H-166 report is the equivalent of the Local Report.

TNG reporting

Name changes need not be shown on the MLO-169 as long as they are shown on the Monthly Prelist Report.
Keep a copy of the prior month’s Membership Reports for comparison.
The members for each Processing Unit (shop) will be listed separately.
In the "Employee Information Update MLO-169 Instructions, the H-166 report is the equivalent of the Secretary’s Monthly Prelist Report.

IUE reporting

If your local union is amalgamated and you encounter company reporting problems with one processing unit, you should not hold up the reporting of other units to the International
Name changes need not be shown on the MLO-169 as long as they are shown on the Monthly Itemized Report.
Keep a copy of the prior month’s Membership Reports for comparison.
The members for each Processing Unit (shop) will be listed separately.
If the hourly rate is blank then the Per Capita and MRF (Member’s Relief Fund) will be changed at the cap rate for the year until an hourly rate is provided.
In the "Employee Information Update MLO-169 Instructions, the H-166 report is the equivalent of the Secretary’s Monthly Itemized Report.